You will receive an email acknowledging receipt of your application form within 7 working days.
Applications are date stamped and processed in date order.
All applications are reviewed by the Education Department and should we require any further information from you we will be in touch.
We will email you confirming whether or not your application has been successful.
Fees, deposits and refunds
Tuition fees are charged for the whole academic year. Payment can be made in full for the whole
academic year or for each term (3 terms per year).
Fees will only be pro rata when a new student starts during a term.
Refunds will not be given for non-attendance other than for the reason set out in Clause 9.
Refunds will not be given where a class has to be cancelled and rescheduled for the reasons set
out in Clause 10.
A £75.00 non-refundable deposit will be required to secure a student’s place on the course. This
amount will be due when confirmation of the student’s place has been given in writing following
their successful application. A place on the course is not guaranteed until the deposit has been
received by the given deadline and failure to pay may result in the place being offered to another
Invoices must be settled either prior to the start of the academic year or if paying by three
instalments, by the start of each term, on the 4th of each starting month.
The Vyne - Berkhamsted Arts Centre will not accept any liability for cash or cheques given to
teachers or any other persons not authorised to receive money. All payments must be made at the
Centre Reception via telephone or in person.
Register, attendance and absence
A register for each class is maintained by the teacher and records student attendance for the
purposes of health and safety and security.
If a student is absent from class for four or more consecutive weeks, a refund of 90% of the fees
paid for the classes not attended will be given on the evidence of a medical certificate. The medical
certificate must be provided within one month of the absence otherwise no refund will be given.
If a class is cancelled due to the sickness of the teacher, a health epidemic or any other seen
or unforeseen event, The Vyne - Berkhamsted Arts Centre will endeavour to reschedule the class.
This may be on a different day or a different time or both from when the class was originally
scheduled, and might involve an extension to the term time dates. No refunds will be given in this
The GCSE Dance course requires 100% attendance and any student missing more than 3
classes per year will have their continuation of the course reviewed.
The payer will receive both verbal and written notice if payment has not been received in
accordance with these terms and conditions.
The Vyne - Berkhamsted Arts Centre reserves the right to charge a late payment fee if an
invoice remains unpaid after the first class of a new term.
Right to attend, change classes, withdrawal and termination of attendance
If an invoice has not been paid at the start of term or upon enrolment in accordance with
Clause 6, the student will not be admitted to any classes until the invoice has been paid in full.
The Vyne - Berkhamsted Arts Centre reserves the right at any time during the term to ask
students to leave a class if any fees remain outstanding after the start of term.
Students are required to give one term's written notice if they wish to withdraw from the course,
otherwise they will be invoiced for the next term and proceedings will be taken to collect any debts
if they remain unpaid.
If, within the first six weeks of the first term, a student withdraws voluntarily or a teacher advises
the withdrawal of a student due to unsuitability to the course, (for example in the case of a special
requirement that was not disclosed at the time of enrolment), The Vyne - Berkhamsted Arts Centre
will refund the remaining term’s fees on a pro rata basis.
Code of Conduct
A Code of Conduct for students will be issued. Failure to observe the Code of Conduct may
result in students being asked to leave. The Vyne - Berkhamsted Arts Centre reserves the right to
refuse any student prior to or after enrolment. No refund will be given if the Code of Conduct has
The Vyne - Berkhamsted Arts Centre reserves the right to alter the advertised programme and
faculty without prior notice. The information in this and any other printed or electronic brochure/
notice was correct at the time of printing or publication on-line.
The Vyne - Berkhamsted Arts Centre holds information about our customers to enable us to
carry out our business as a dance education and training organisation. This information includes
the contact details you supply to us and may also include information on examinations, courses
and student records.
In providing The Vyne - Berkhamsted Arts Centre with your contact details you give us
permission to contact you in relation to the business of The Vyne - Berkhamsted Arts Centre, and
we will not disclose your information to any third parties except where legally required to do so.
Changes to the terms and conditions
The Vyne - Berkhamsted Arts Centre reserves the right to change these terms and conditions
at any time providing one term’s notice is given to students.
Agreement to the terms and conditions
Parents, guardians and/or students attending courses are required to sign their acceptance of
the terms and conditions and return them to The Vyne - Berkhamsted Arts Centre prior to the start
of a new term.
The Education Department
The Vyne - Berkhamsted Arts Centre
Herts HP4 1EH